By: BTC Admin
Being a team player has been an essential trait for any industry to grow and it is in the education field where this attribute is first developed through projects that require collaboration as members of a group and the responsibility of performing individual tasks within that group. As students would eventually move to the workplace, it is apparent that the simulation of this environment be done while they are in the academe.
The concept of project management, which is also defined as the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria, have been vital in achieving goals for any industry. Now, with the advent of technology, these various industries have access to sophisticated and up-to-date tools to get the work done, which goes beyond your average post-it notes.
These tools are called project management software, programs that have the capacity to help plan, organize, and manage resource tools and develop resource estimates. Depending on the sophistication of the software, it can manage estimation and planning, scheduling, cost control and budget management, resource allocation, collaboration software, communication, decision-making, quality management, and documentation or administration systems. Trello, Asana, and TeamWork are just three of the numerous software available today. Numerous PC & browser-based project management software and contract management software solutions exist and are finding applications in almost every type of business.
These program software, like the concept of project management, were made with the corporate industry in mind, but as educators and students begin to take further control in how they accomplish academic tasks, we find Trello, Asana, and TeamWork in their hands.
Needless to say, with so many project management software available, the task of choosing which one you need is daunting. But amidst the glitz and sophistication, it simply gets the job done in the education field. Trello, Asana, and TeamWork provide educators and students a free hand in identifying tasks that are ‘first things first’ and assigning key people to these tasks. You can also track accomplishments by establishing a time frame for the project to be done.
In choosing which software you need, these two essential disciplines in the academe can help:
Because school projects are time-constrained, one of the most common project management software feature is a scheduling tool. Scheduling tools are used to sequence project activities and assign dates and resources to them. The detail and sophistication of a schedule produced by a scheduling tool can vary considerably with the project management methodology used, the features provided and the scheduling methods supported. Scheduling tools may include support for:
- Multiple dependency relationship types between activities
- Resource assignment and leveling
- Critical path
- Activity duration estimation and probability-based simulation
- Activity cost accounting
- Providing information
Project planning software can be expected to provide information to various people or stakeholders and can be used to measure and justify the level of effort required to complete the project(s). Typical requirements might include:
- Overview information on how long tasks will take to complete
- Historical information on how projects have progressed, and in particular, how actual and planned performance are related
- Optimum utilization of available resource
- Cost maintenance (if needed)
- Collaboration with teammates and teachers
Students learn to get things done together under the constraints of scope, time, quality and even budget. Project management software can even be viewed like a vision board that can communicate with the students and his/her teachers that, “This is what we’ve done.” More than anything, the student’s self-esteem is boosted and camaraderie and concern are cultivated within the group, easing information sharing to help students share information and documents with convenience. Most kinds of software also utilize email addresses (some even your Google Drive) for updates so you can always stay on top of what is going on.
In addition to these, software like Teamwork, have a central file management system where students and their teachers can upload and store documents within the account
In these simple, time-framed goals, the reward is in the achieving than the results themselves. Students can celebrate small accomplishments even just by ‘ticking off’ what they have done. The key is achieving in bite-sized, attainable tasks and being part of a collaboration to have accomplished a project with others. Through these project management software, students can find a niche where they see a much bigger picture than themselves but also to be a part of getting that big picture realized.
Ultimately, the goal is to show students how invaluable organizing and collaboration is in the academe and beyond. Through these kinds of software, goal-setting is learned and by being responsible for achieving whatever task a student is assigned to, a sense of community and belonging begins to develop. The reward in & of itself is achieving your goal, no matter how small.